About Laing O'Rourke

Laing O’Rourke is a $6 billion global engineering and manufacturing-led construction leader, delivering state-of-the-art infrastructure and buildings projects. In Australia, we’ve proudly operated under the Laing O’Rourke banner for over 20 years, building on more than 70 years of local expertise. 

Driven by our purpose - pushing the boundaries of what’s possible, in service of humanity - we create safer hospitals, cleaner water, secure defence facilities, and better-connected cities. We also build meaningful careers and inclusive workplaces where people thrive. Backed by global strength and deep local roots, our unique operating model combines cutting-edge technology with modern methods of construction to deliver certainty for clients and transform how infrastructure is engineered and built.

We also own two vertically integrated businesses: Select Plant Australia, the nation’s fourth-largest plant hire company, and Laing O’Rourke Rail Operations, supporting major projects and nationwide rail maintenance.

That’s the Power of Experience.

About the role

We are currently seeking a highly organised and proactive Project Administration Manager / Personal Assistant to join our team in Brisbane. This role will initially be based in our Brisbane CBD office before transitioning to a site-based position on the Southern Sunshine Coast for the duration of the project.

This is a dynamic, fast-paced role that will support both the day-to-day operations of the project office and provide high-level administrative and executive support to key project leaders.

Key responsibilities

In this role, you will be responsible for ensuring the smooth operation of the project office while providing efficient administrative and personal assistance support. Your duties will include:

• Acting as the first point of contact/front of house, managing the day-to-day running of the project office
• Providing Personal Assistant support to the Alliance Manager, as well as administrative support to the broader leadership team (2–3 senior stakeholders)
• Managing diaries, calendars, and meeting coordination, including scheduling, rescheduling, and prioritisation
• Coordinating and preparing meetings, agendas, minutes, and action items.
• Supporting the throughput of visitors, contractors, and stakeholders, ensuring a professional and welcoming experience
• Coordinating travel arrangements and accommodation bookings for project personnel as required
• Assisting with office and team events, including planning, logistics, and execution
• Assisting with project reporting, data entry, and general administrative tasks
• Liaising with internal and external stakeholders to ensure effective communication and coordination
• Supporting the team with ad hoc administrative tasks to meet project deadlines and operational requirements

About you

• Proven experience in a Project Administrator, Personal Assistant, or Team Coordinator role, ideally within construction, infrastructure, or project-based environments
• Demonstrated experience supporting senior leaders/executives with high-level administrative and diary management tasks
• Strong ability to manage multiple priorities in a fast-paced, deadline-driven environment
• Experience coordinating meetings, travel, and events, including logistics and stakeholder management
• Confident in acting as front of house, with a professional and approachable manner
• Ability to handle confidential information with discretion and professionalism
• Experience supporting site-based or project teams (desirable, especially for the transition to Sunshine Coast role)

Personal Attributes

• Highly proactive and self-motivated, with a “can-do” attitude
• Strong interpersonal skills and ability to build relationships quickly
• Flexible and adaptable, with the ability to work across both office and site environments
• Calm under pressure and able to prioritise competing demands
• Team-oriented, with a willingness to support wherever needed

Benefits

We work hard to create an environment that brings out the best in our people. We believe in building careers through providing a safe, connected and innovative culture that supports ongoing growth and development. We offer industry-leading benefits such as specialised learning and development programs, a mental health and wellbeing program, industry leading paid parental leave policy, an additional purchased leave option and coaching programs for staff on parental leave.

Diversity & Inclusion

We are committed to building a workforce that reflects the diverse society in which we live and work. Laing O’Rourke is recognised as a WGEA Employer of Choice for Gender Equality in 2020, 2022, and 2024. We know that the right culture and purposeful innovation are key to delivering impact.

Laing O'Rourke actively supports a diverse workforce and strongly encourages applications from Aboriginal and Torres Strait Islander Peoples and people from culturally diverse backgrounds. Download our Stretch Reconciliation Action Plan at https://www.laingorourke.com/company/diversity-and-inclusion

Applications from recruitment agencies will not be considered.