About Laing O'Rourke
Laing O’Rourke is a $6 billion international operation with 70 years of involvement in Australian construction and infrastructure, including nearly two decades under the Laing O’Rourke banner. The business delivers projects as diverse as the environments in which they are built, from high security military bases and major rail transport infrastructure projects, through to landmark buildings at the transport interface. Laing O’Rourke owns one of Australia’s largest plant and equipment hire company called Select Plant Australia. We know the right culture combined with purposeful technology will help us meet demand and deliver certainty for our clients. That’s the #powerofexperience. 

About the role
We are currently seeking a Senior Administration Officer to join our Transport for Tomorrow team on our More Trains More Services project. 

As a Senior Administration Officer, you will perform diverse secretarial duties and delegated administrative assignments utilising knowledge of Company policy and procedures to support a Senior Managers.

You will also ensure that adequate and effective support is available to the Senior Leadership team and that administrative tasks are carried out in accordance with the Administration and Office Management policies and procedures.  

Key responsibilities

• Administration support to Project Leadership team as required, including meeting minutes taking, formatting and distribution of project-wide correspondence
• Assist with the management of archiving and/or retrieval of documentation for projects and office-based personnel
• Prepare monthly and quarterly corporate reports in accordance with a specified schedule
• Monitor mail, and other materials, and dispatch to appropriate personnel as required
• Obtain and organise information for use in conferences, speeches and reports as requested
• Organise and facilitate travel and other business requirements of the executive
• Manage office seating plans & car parking allocation as required
• Manage of desk booking system including updating of floor and seating plans.

You will have

• 2-3 years’ experience in Construction administration
• Advanced knowledge of the Microsoft Office package
• Experience supporting leadership teams and the ability to manage multiple direct leaders and calendars
• Proven experience in broad administrative duties including, but not limited to extensive diary and travel management, expenses, and coordination of meetings, agendas, materials and presentations
• Ability to handle and prioritise multiple tasks in a rapidly changing environment where adaptability is critical

Benefits
We work hard to create an environment that brings out the best in our people. We believe in building careers through providing a safe, connected and innovative culture that supports ongoing growth and development. We offer industry-leading benefits such as specialised learning and development programs, a mental health and wellbeing program, industry leading paid parental leave policy, family friendly work practices, additional purchased leave option and coaching programs for staff on parental leave.

Diversity & Inclusion
We are committed to building a workforce that reflects the diverse society in which we live and work. We recognise the increasing importance of flexible work arrangements and family friendly work practices to enable and maintain a diverse, adaptive and high performing workforce.

Laing O'Rourke is committed to achieving a diverse workforce and strongly encourages applications from Aboriginal and Torres Strait Islanders and people from culturally diverse backgrounds.  Applications from recruitment agencies will not be considered.